CLA (Copyright Licensing Agency) Licence

For digitising and photocopying extracts from books or journal articles for use in teaching and learning

Our CLA licence covers the limited photocopying and scanning of most publications owned by the University for students on a specific module.   It includes most books, journals and magazines published in the UK and many that are published overseas.

(For the extent limits for photocopying and scanning under our CLA HE Licence, please see the table below).

The licence allows:

  • Lecturers to make multiple photocopies of limited extracts from copyright-protected books or journal articles (one copy per student on a specific module)
  • Digitised copies of limited extracts from copyright protected books or journal articles (to be made via our library digitisation service) for students on a specified module

Lecturers can make copies or request scans relating to specified modules for:

  • UK campus-based students
  • Distance Learners
  • Non Credit Bearing students (NCBs)
  • University of Wolverhampton staff

Extent Limits

The limits as to how much can be included in a scan (per module) are as follows:

  • 1 whole chapter from a book
  • 2 whole articles from a magazine/journal issue, or, where the issue (or a substantial part of it) is dedicated to a particular theme, any number of articles dedicated to that theme
  • 1 whole scene from a play
  • 1 whole paper from a set of conference proceedings
  • 1 whole report of a single case from a volume of judicial proceedings
  • 1 short story, poem or play (not exceeding 10 pages in length) from an anthology

OR

10% of the total publication

Also, the scans or photocopies must be made from a book, journal or magazine that is owned by the University.

Before you photocopy or request a scanned extract:

Use the CLA’s Check Permissions tool to check whether a publication is covered by the licence and can be photocopied or scanned.  (Make sure the option for Higher Education is selected from the drop-down list.)

 

The Digitisation Service

Lecturers can make requests for extracts from copyright protected books or journal articles owned by the University, to be scanned and made available digitally to students registered on a specific module.

Once the extract has been digitised, the Lecturer will be emailed a link which they will need to add to the relevant Canvas course. It will then be accessible to all students who are registered to that module.

If a scan is required from a book or journal that is not owned by the University, it may still be possible – just complete the online form on the Digitisation Service webpage in the normal way and the Digitisation Team will do their best to acquire a scan.

If a Lecturer makes a request for a scan, or wishes to photocopy, from a book or journal that is excluded from the CLA licence, s/he would have to either:

  • find a different resource to use, or
  • seek permission from the publisher

Please be aware that obtaining permission from a rightsholder often takes several weeks or months and there is likely to be a fee payable.

NB: the item cannot be scanned or copied if there is no response from the rightsholder or permission is not granted.

Lecturers requiring further information about the digitisation of book extracts or journal articles should contact their Liaison Librarian in the first instance.

For more information on the CLA HE licence, please visit the Copyright Licensing Agency website.

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Acknowledgements:

CLA logo used with permission.

The information given above is from the University of Wolverhampton.  The CLA HE Licence Terms and Conditions prevail.