Student Check-in: Staff guidance

Students will record their own attendance using their phone, tablet, or laptop by accessing the web-based student check in system (available via the MyWLV app or from myattendance.wlv.ac.uk) and entering the code you have created and presented to them as part of your session. 

If a student can't access the student check in system because, for example, their phone battery dies or they have forgotten their laptop, you can register their attendance for them. Find the student's record in the session (you can search using 'Filter' or sort alphabetically using 'Sort' to make this easier), and click the box to show them as present. 

You can override any attendance, including that any students who have registered as present when you know they aren't. To do this, find the student's record in the session, and click the ticked box. This will then turn into a cross and register as an absence on the student's record. 

These are defined are in the Student Engagement policy. 

The new solution will provide weekly notifications and triggers to support Personal Tutors and Academic Coaches, who will be responsible for following up and providing pastoral support to students who fall below the attendance threshold.

Once logged in to the system and you’re on the correct taught session, there will be an option for you to 'Add a student' to the module. More information is available here.

You can find it by going to attendance.wlv.ac.uk. 

Students can use it by clicking on a tile on the MyWLV app or go to myattendance.wlv.ac.uk. 

By logging into the Presto academic app and clicking on the module that you’re about to teach, once you’ve selected the module, there should be an option to select the challenge code. See the overview here.

If a student doesn’t have an electronic device, then you can add them to the register by logging into the Presto Academic system and clicking on the module that is about to be taught, then clicking on the student's name. More information is available here. 

Once logged in to the system and you’re on the correct taught session, there will be an option for you to Add a student to the module. More information is available here.

No, the solution has been designed to work with both on-campus and virtual teaching. The challenge code may be displayed through a variety of ways dependent on the method of delivery. For example, for virtual teaching using the chat facility and for on campus using a slide or whiteboard.  

Yes - using the search function in the student check in system, you can access other staff timetables. Find out more here. 

Yes - the new student check in system will replace all existing student monitoring systems including those for international students. 

Currently, the student check in system only shows sessions for the next 14 days. 

We recommend that you use the latest version of your browser to access the Student Chec- in system. 

If there are no students allocated in CMIS  (the timetable system), the teaching event will not appear in the student check-in system. 

Changes made in CMIS (the timetable system) can take up to 24 hours to be reflected in the Student Check-in system. Please ensure you have waited for at least one working day before reporting any sync issues. 

We request that all tutors check the number of student check-ins against the headcount in the room or the participants in a virtual session and remove any non-genuine check-ins. Student photos are being brought into the check-in system to assist tutors in managing the classroom in this way. It is also advisable that you do not leave the code up for a prolonged period of time, as this may assist fraudulent check-ins.

If staff need advice on any specific case they can contact the Conduct and Appeals Unit who will be happy to support them. Their general advice is:

• In the first instance that cases should be dealt with informally with the student(s) concerned being contacted and informed that it has been noted that they had falsely recorded their attendance, reminding them that this is not acceptable and warning them that if there is any repeat this will be referred to the Conduct and Appeals Unit for further action.
• If there is a suspicion that this is occurring but no clear evidence to demonstrate it a general warning about the consequences of falsely recording attendance could be issued to the whole group/cohort.
• If there is any subsequent false recording of attendance staff can then refer the matter to the Conduct and Appeals Unit as a disciplinary matter.  The case would need supporting evidence.

If you are adding a remark during check-in to explain the students absence, it is worth noting that this information is not viewable to the student, nor to their Personal Tutor/Academic Coach (who may be reviewing student engagement in Presto Flow) but could be pulled in some background reporting (e.g. for PSRB requirement monitoring, FoI requests or similar). You should bear this in mind when adding information, and encourage students to register any absences themselves. (More information on how students can report absences on the Student Check-in landing page. 

Since the accuracy of Presto systems is driven by timetabling data, if you have added a student to your tutorial in Presto, but they were actually timetabled to attend an alternative tutorial, their will be absences recorded for any sessions on the timetable they have not been removed from. Students should be encouraged to attend their timetabled activity to avoid the confusion this causes. You should consult with your timetabling officer if permanent changes to grouping are required.