Governor Data Form and Self-Declaration Privacy Notice

Who we are?

The University of Wolverhampton (‘The University’, ‘we’ or ‘us’ or ‘our’) are a ‘Data Controller’, as defined by the Data Protection Act 2018 and are responsible for, and control the processing of your Personal Data. You can contact us at email dataprotection@wlv.ac.uk, University of Wolverhampton, Wulfruna Street, Wolverhampton WV1 1LY. Tel. 01902 32 1000. Our Data Protection Officer can be contacted at dataprotection@wlv.ac.uk.

How We Use Your Data

The information that we process is in relation to your role as a Governor for the University. The University will collect and processes your Personal Data as part of our ongoing registration with the Office for Students (“OfS”) and its return to the Higher Education Statistics Agency (“HESA”) and as part of our contract with you.

Information We Collect

The majority of personal data that we process about you will be provided by you. Information provided by you will include details such as your full name (including former name or alias), gender, date of birth and contact details, such as address, email address and telephone number and information relating to your education and employment history.

Pursuant to the Data Protection Act 2018 and the UK GDPR, we process your data as it is necessary for a contract to which you are party and it is a legal obligation of the University to ensure ongoing registration with the OfS and fulfilling our HESA returns.

In addition, we ask for information about your ethnicity, this is special category data and is collected for equality of opportunity monitoring. We also ask for details about your sexual orientation and gender. Both questions are optional and will require your consent.

Who We Share Your Personal Data With

Information is shared with relevant departments within the University for the purposes outlined above. In addition, specific data may be obtained from and shared with OfS students and HESA

We may also share personal details with organisations with enforcement powers such as HMRC or the Police. However, we will only do so if this is required to comply with our legal obligation to disclose information to these bodies.

We will only share the minimum amount of personal data with any of the above and will always do so in accordance with the law.

Retention

You will be asked to complete the forms on an annual basis and they will be retained for a further 12 months.

Your Rights

As an individual, you have a number of rights available to you. To find out more about how you may exercise those rights, for example, The Right of Subject Access: obtaining a copy of your information which we may hold,  or the Right to Rectification: correcting any mistakes or completing the information we hold about you, please see our Data Protection web pages available here or the ICO website for more information.

Note that because we are collecting this information on the basis that it is necessary for a  contract the Rights to Object to Processing and the Right not to be subject to a decision based solely on automated processing will not apply, but you will still have the right to request human intervention from the University and, to express your point of view and to contest any decision in this way.

How to Complain

If you have any queries, concerns or believe that your Personal Data is being handled in a manner which is contrary to statutory requirements, you may wish to contact the University of Wolverhampton’s Data Protection Officer via dataprotection@wlv.ac.uk or complain to the ICO via www.ico.org.uk

Changes to Privacy Notice

We regularly review our privacy notice and will review it at least annually. This privacy notice was last updated on 23 September 2021